Performance/Population Health Improvement Project Poster Submission Guidelines

Deadline: January 10, 2025

Eligibility

• • Open to all osteopathic medical students affiliated with A.T. Still and Midwestern University, residents, and faculty/preceptors in Arizona.
  • All submissions must reflect work performed while a current medical student, resident, faculty or preceptor.

General Information

• • Abstracts should be no more than 500 words (excluding authors and affiliations, acknowledgements, and references).
  • One entry per person as lead author in this category.
  • No more than two people can present a poster.
  • Projects-in-progress abstracts are acceptable. However, you must be able to present results during the poster session.
  • Presenters must be a member of the AOMA (Free to all stud ents and residents).
  • You do not need to register for the AOMA Convention to participate in the Poster Forum.
  • Please be sure your submission has been reviewed and approved by the faculty advisor listed on the IRB.

Abstract Submission Deadline

• • All required material must be submitted via submission form by midnight FRIDAY, JANUARY 10, 2025
  • Be sure to review each of the questions in the submission form carefully, and respond accordingly.

Abstract Content Guidelines

The following abstract sections are required for all abstracts.

Title
Should be engaging, specific and descriptive.

Objectives
Specific aims of the study with an identifiable Process Improvement/Population Health concept.
Describe the learning objective you have for presenting this project.

Introduction/Background
Concise and relevant information as to why you did the project.
Highlight the importance and relevance of the project.

Methods
Explain the project design with a description of techniques and materials used.
Discuss the study population/setting.

Results
Briefly summarize what you found, providing clear and relevant data aling with a primary outcome and key secondary findings.

Discussion/Conclusion
Brief description of the main outcome of the project.
Duscussion of how the project will be impactful.

Authors and Affiliations
Names listed properly with proper designation.
Include affiliations relevant to the project.

References
Must have at last two (2) references
Must have at least one (1) reference from an osteopathic source.
All references to be in the most recent format described in the AMA Manual. URLs to online publications can also be included (if examples needed, please review with principal investigator (PI).

Institutional Review Board (IRB) Approval

• • ALL entries are required to be approved by your respective Institutional Review Board (IRB).
  • A letter indicating approval MUST be included with submission.
  • If project is IRB exempt, a letter from the sponsoring institution’s IRB confirming exemption MUST be included with your submission.
  • ENTRIES RECEIVED WITHOUT CONFIRMATION OF IRB APPROVAL OR EXEMPTION WILL BE AUTOMATICALLY REJECTED.

Acceptance or Rejection

• • Lead author will be notified of their acceptance or rejection by MONDAY, JANUARY 27, 2025. If abstract is accepted, you will be asked to present at the poster forum on Saturday, MARCH 8, 2025.

POSTER INFORMATION

Deadline March 14, 2025 (if abstract accepted)

Poster Size

• • MAXIMUM of 54” wide and 36” high in landscape format.
  • AOMA will provide mounting boards to display your poster.
  • Posters will be measured, if they are larger than the maximum size they will be disqualified.

Virtual Poster Presentations

• • There is the ability to present your poster virtually.
  • Please indicate on the application form if you would like to present your poster virtually.
  • Virtual presentations will be done using Zoom Video Teleconferencing. You will receive an email with a link to download Zoom and your scheduled time to present.
  • Must have an electronic device with camera for the judges to see you.
  • Virtual presentation time(s) will be determined as we get closer to the event.

Judging

• • Members of the AOMA Professional Education Clinical Case and Poster Forum Committee will review all poster abstracts received by the deadline.
  • If your poster is accepted, to be eligible, you or a designated alternate must present your poster in person or virtually during the AOMA 103rd Annual Convention on Saturday, MARCH 8, 2025.
  • Judging is on a numerical scale based on the following:
    • Format
    • Mechanics
    • Style
    • Results/conclusions
    • Completeness of research/reference materials.
  • Faculty must present their own posters. Faculty will only be judged if there are three (3) or more entries.
  • The top three poster submissions will be chosen, and lead authors/investigators will be notified of the results by Friday, MARCH 14, 2025.
    • Student and Resident winners will be presented with an award.
    • Faculty winners, if judged, will receive an award.
  • The winning posters may be published in the AOMA Digest unless the author(s) specifies otherwise.
  • All posters and abstracts will be displayed on the AOMA website unless the author(s) specifies otherwise.

Poster Format Requirements

Posters must include the following information:

• • Title
    • Should be engaging, specific, and descriptive.
  • Authors and Affiliations
    • Most involved should be listed first.
    • Only include affiliations relevant to the project.
    • All authors relevant to the project should be located below the poster title.
    • Full names with professional designation and institutional/medical facility;
    • Names must be listed properly with the proper designation. DO NOT PUT: Dr. Last Name (Dr. Smith). List as first, last, designation (DO, MD, PhD, MS-I, etc.) i.e., John Smith, DO. The information needs to be correct for publication. If not listed correctly it will be sent back for correction.
  • Introduction/Background
    • Provide a clear overview that describes the purpose of the study.
    • Include literature references that confirm the importance and relevance of the study.
    • Describe the specific aims of the study with identifiable process improvement or population health concept(s).
    • Include a statement of the study objectives.
  • Methods
    • Describe your study population and setting.
    • List the important elements of your study design.
    • Describe the techniques and the materials used, to allow viewers to understand your methodology.
  • Results
    • Summarize the data collected and any statistical analyses, highlighting key findings.
    • Include only relevant data and findings.
    • Do not attempt to evaluate the results in this section.
    • Use figures, tables, and other graphic elements to display results.
    • Use in-text references for each figure or table you include.
  • Discussion/Conclusions
    • Discuss key findings and outcomes, list any study limitations.
    • Include adequate references that demonstrate your clear understanding of the specific area of research, methods, results and data analysis performed.
    • Include a brief summary reviewing the main conclusions and the implications for future research.
  • Acknowledgments/Disclosures
    • Acknowledge and disclose anyone who significantly aided in the process of conception, design, acquisition of data, or analysis and interpretation of data, or who was involved in drafting and/or revising the poster.
  • References
    • Must have three (3) reference, including one (1) osteopathic source.
    • All references to be in the most recent format described in the AMA Manual. URLs to online publications can also to be included (if examples needed, please review with principal investigator (PI).
  • Graphic Elements
    • All tables, images, graphs, and figures should be appropriately cited and labeled properly with a corresponding description.
    • All patient information should be removed from or blacked out.

Contact Information/Help

• • If you have futher questions, contact Matt Helms, AOMA Executive Director, at submissions@azosteo.org