Oral Clinical Case Submission Guidelines

Deadline: January 10, 2025

Eligibility

    • Open to all third and fourth year osteopathic medical students affiliated with A.T. Still and Midwestern University.
    • All submissions must reflect work performed while a current medical student, resident, faculty or preceptor.

Submission Deadline

    • All required material must be submitted via submission form by midnight FRIDAY, JANUARY 10, 2025

Guidelines

    • One submission per person as lead author in this category.
    • Please read each question and/or element on the submission form carefully. Word limits and format expectations are provided. 
    • Presenters must be a member of the AOMA (Free to all students). Please be sure your submission has been reviewed and approved by the faculty advisor listed on the IRB.

Institutional Review Board (IRB) Approval

    • ALL entries are required to be approved by your respective Institutional Review Board (IRB).
    • A letter indicating approval MUST be included with submission.
    • If project is IRB exempt, a letter from the sponsoring institution’s IRB confirming exemption MUST be included with your submission.
    • ENTRIES RECEIVED WITHOUT CONFIRMATION OF IRB APPROVAL OR EXEMPTION WILL BE AUTOMATICALLY REJECTED.

Acceptance or Rejection

    • Authors will be notified of acceptance or rejection by MONDAY, JANUARY 27, 2025.
    • Those cases not accepted for presentation MAY BE eligible to be submitted as a poster. The case and poster committee will determine this and advise of acceptance or rejection.

Oral Case Presentations

    • The top three students will be asked to present their case in a 20-minute oral presentation of their case during the AOMA 103rd Annual Convention, SATURDAY, MARCH 8, 2025 (time to be determined). You will present at Arizona College of Osteopathic Medicine (AZCOM) at Midwestern University – 19555 N 59th Avenue, Glendale, AZ 85308.
    • The Principal Investigator (PI) (faculty/preceptor/attending physician) associated with the case will have the opportunity to be present to introduce and help support the student during their presentation.
    • You will be notified of the results of the Clinical Case Forum FRIDAY, MARCH 14, 2025.
    • The winner will be presented with an award.
    • The top three cases’ abstracts will be displayed on the AOMA website unless the author(s) specifies otherwise.

Judging

    • AOMA’s Professional Education Committee will review all submissions.
    • Evaluations are made on a numerical scale and judged on the following criteria:
      • Case format
      • Overall writing mechanics
      • Presentation style
      • Discussion
      • Completeness of the research/reference materials.

Contact Information/Help

Important Dates

JANUARY 10, 2025

Case report, including IRB letter, is due.

JANUARY 27, 2025

Notification of acceptance of rejection

MARCH 8, 2025

Oral case presentation and judging during the AOMA Annual Convention. Specific time and place TBD.