100th Annual Convention Health & Safety
AOMA Policies and Protocols: UPDATED March 17, 2022: Masking Update During AOMA Annual ConventionDownload PDF
Across the country, states are lifting mask mandates, however, the CDC still recommends masks be worn indoors in areas identified as High Level and Medium Level. All but three counties in Arizona are identified as Medium Level and one is identified as Low Level. Given this positive trend throughout the state, the wearing of masks indoors during the AOMA Annual Convention is now optional. All attendees should consider their own situation and make a personal choice. The vaccination requirement for all in-person attendees remains in place and will not change. We are happy to report that all individuals attending the convention have submitted their signed COVID-19 vaccination/ health & safety attestation forms. Hotel staff will be requested to wear masks while working the AOMA convention.
AOMA Policies and Protocols: February 10, 2022
The health and safety of all participants in AOMA events is our top priority. We would love to see and connect with you in person at the AOMA 100th Annual Convention, March 30- April 2, 2022, at the Embassy Suites by Hilton Scottsdale Resort. We are closely monitoring public health advancements, government mandates, and Centers for Disease Control and Prevention (CDC) guidelines.
To ensure the safest possible experience for all on-site, the following AOMA policies, protocols, and expectations of registrants, speakers, guests, staff, and exhibitors will be in effect for the AOMA 100th Annual Convention. All registrants, speakers, guests, staff, and exhibitors participating in person will be required to sign the AOMA Health Attestation and Liability Waiver before completing registration. No exceptions or exemptions apply. These policies may be modified at any time in advance of or during the convention.
Every registrant, speaker, guest, staff member, and exhibitor must evaluate their unique circumstances and make an informed decision before attending the convention. We hope this information will be helpful as you make that choice.
If, after reading the safety measures we have in place for the 100th Annual Convention, it is not possible (or not preferable) for you to sign the AOMA Health Attestation and Liability Waiver to attend in person, we are also offering the option for you to register for an on-demand Encore Bundle of all the CME lectures presented at the convention.
To promote safety and well-being, AOMA requires that all in-person attendees (registrants, speakers, guests, staff, and exhibitors) be fully vaccinated for COVID-19 per current CDC guidelines, and wear a mask at all times while in conference areas and meeting rooms.
Pre-Arrival Recommended Personal Health Assessment
- Anyone experiencing symptoms of COVID or testing positive within 72-hours of their planned participation at the convention should not attend in person. Notify AOMA staff at email@example.com and we will arrange for you to utilize the on-demand offering of bundled CME lectures.
- Anyone experiencing flu-like symptoms should not attend in person. Notify AOMA staff at firstname.lastname@example.org and we will arrange for you to utilize the on-demand offering of bundled CME lectures.
On-site Mask Requirements–UPDATED March 17, 2022
Across the country, states are lifting mask mandates, however, the CDC still recommends masks be worn indoors in areas identified as High Level and Medium Level. All but three counties in Arizona are identified as Medium Level and one is identified as Low Level. Given this positive trend throughout the state, the wearing of masks indoors during the AOMA Annual Convention is now optional. All attendees should consider their own situation and make a personal choice.
In accordance with CDC guidance for the current Maricopa County community transmission rate, and to offer additional protection to registrants, speakers, guests, staff, exhibitors, and any of their family members who are immunocompromised and/or unable to be vaccinated, AOMA is requiring all attendees to wear properly fitted masks, that covers the nose and mouth.
Attendees are required to wear a mask at all times while inside the conference center and in meeting rooms, except for brief periods when actively eating or drinking. Masks will not be required for outdoor networking opportunities. Gaiters, bandanas, balaclavas, ski masks, shirt/sweater collars, and masks that do not fit properly are not acceptable.
If you forget or lose your mask, please visit the AOMA registration desk, where extra masks will be available.
All attendees will receive a personal hand sanitizer bottle in their registration packet. Hand sanitizer stations are located throughout the hotel, conference center, and meeting rooms. The conference center, meeting rooms, and public areas are sanitized by the hotel staff throughout the day and at the end of each day’s scheduled events.
Embassy Suites Hilton Scottsdale Resort COVID-19 Safety Policies
All Embassy Suites Hilton Scottsdale staff are required to wear a mask, and all food servers are required to wear masks and gloves.
- Meals and all Food & Beverage setup and services will follow guidelines to reduce risk.
- CME sessions and meeting rooms will follow setup guidelines to reduce risk.
- Exhibitors: NO EXHIBIT HALL. A modified exhibitor experience will be offered on Friday and Saturday with a maximum of 10 exhibitors; setup will follow guidelines to reduce risk.
Health Attestation and Liability Waiver – Process completed at registration checkout. PDF Download
All registrants, speakers, guests, staff, and exhibitors participating in-person at the AOMA 100th Annual Convention must sign the AOMA Health Attestation and Liability Waiver, to participate in person at the convention, which includes vaccination and masking requirements, self-health management, and general COVID-19 policies for the event and requires a self-attestation of personal compliance. No exceptions or exemptions apply.
“Be Well” Policy
ATTENDEES – Self-Screening and Personal Accountability Commitment
The commitment of registrants, speakers, guests, staff, and exhibitors to act responsibly concerning their health and the health of others at the event will be critical to the success of AOMA’s Annual Convention. In addition to wearing a face mask indoors, AOMA also expects all attendees to self-monitor for COVID-19 symptoms, daily. Please review the CDC Coronavirus Self Checker before attending the Convention.
If you experience COVID-19 symptoms or test positive for COVID-19 or are exposed to someone who has COVID-19 symptoms or tested positive for COVID-19, during AOMA’s Annual Convention, we ask that you please promptly notify an AOMA staff member and excuse yourself from the convention. Please reference the CDC Coronavirus Self Checker at that time to obtain the CDC’s guidelines on staying away from others, testing, and medical attention.